Student Accounts
We support students and their families by providing accurate and timely information about policies and procedures relating to their student accounts. We will help you assess billing statements, account charges and payments received.
Tuition and Fees
For a detailed breakdown of tuition prices and related fees, please visit the Tuition & Fees page.
Student Financial Records
Students can access their account online by visiting their student portal and selecting the appropriate link. Students can view account details, make payments and view other personal details by visiting My Finances.
Payment Options
Students have several options available to pay their accounts:
- Utilizing Financial Aid (including loans)
- *ACH/echeck (one-time payments or reoccurring).
- *Credit Card (one-time payments or reoccurring).
- Cash, checks, money orders and wire transfer (International students).
*Transaction fees: ACH/echeck fees are 0.8% or maximum of $5.00 and Credit Card fees are 3%.
Unless a student is enrolled in a Pomeroy Payment Plan, all student balances are expected to be paid in full prior to the start of the term.
Pomeroy Payment Plan
SMWC offers an optional payment plan that allows students to spread payments of anticipated tuition, fees, housing, and food expenses for up to 6 installments for each semester (fall & spring).
Installment payments are due by the 15th of every month. A late fee will be added 5 days after the due date. All charges must be paid in full by the end of the semester. Students are responsible for all charges assessed to their account.
Pomeroy Payment Plan Enrollment Dates
Fall 2024 Enrollment
| Date of First Payment | Number of Payments | Months of Payments |
|---|---|---|
| August | 6 | August – January |
| September | 5 | September – January |
| October | 4 | October – January |
| November | 3 | November – January |
| December | 2 | December – January |
Spring 2025 Enrollment
| Date of First Payment | Number of Payments | Months of Payments |
|---|---|---|
| January | 6 | January – June |
| February | 5 | February – June |
| March | 4 | March – June |
| April | 3 | April – June |
| May | 2 | May – June |
Summer 2025 charges must be paid in full before by August 1, 2025.
Student Account Fees
| Late payment fee | $25 |
| Credit card convenience fee | 3.0% |
| ACH/echeck fee | 0.8% of the transaction amount or $5 max |
| Returned check of ACH (NSF fee) | $25 |
| Stop payment fee | $33 |
Financial Aid Adjustments (Title IV aid)
If a student withdraws, fails or does not attend all scheduled courses, the college is obligated under federal regulations to recalculate the amount of financial aid the student has earned, based on the percentage of time completed in the term. The college tuition refund policy does not mirror the federal guidelines. As a result, the student may owe a balance due to the College.
For more information, visit the following: Treatment of Title IV When a Student Withdraws or Stops Attending
For more information about payment-related topics such as fees, late payments, payment plans, billing, deadlines and more, view the Student Account Policies Document.
Student Accounts
The Student Accounts Office offers several services for students, please contact the Student Accounts Office to see what we can do for you.
StudentAccounts@big5vn.com
812-535-5124
Student Accounts Coordinator
Visit the WoodsNet for a complete list of Student Accounts Office forms that are available online.